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Exhibitor Information
20th Annual
Southwest Education &
Technology Conference/Tech Expo |
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The Regional
Consortium for Education and Technology in Southwest Missouri (RCET-SW)
cordially invites you to exhibit at the Southwest Education and
Technology Conference/Tech Expo to be held on the campus of Missouri
State University (MSU) in Springfield, Missouri, on March 4, 2009. |
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Conference attendance
has increased by 48% over the past two years. The conference is aimed at
using technology for instruction by showcasing the latest in classroom
applications, displaying software and hardware, and providing sessions and
workshops dealing with issues of technology in today’s schools.
Decision-making educators, technology coordinators, and administrative
personnel will be attending the conference with the express purpose of
learning more about available products and services.
The Regional Consortium
for Education & Technology-Southwest is once again partnering with Missouri
State University’s Tech Expo this year. You will want to take advantage of
this great opportunity to increase your exposure to potential buyers and
school administrators.
SPACE RENTAL/SET-UP AND DISMANTLING
Exhibit time is Wednesday, March 4, from
7:30AM to 4:00 PM.
Fee for each
8’ x 10’ Exhibit Booth -
$325. Each booth includes:
Wireless internet access
is available to exhibitors for a fee of $20 per vendor. There is a limit of
one company per exhibit. Payment must accompany Exhibitor Reservation Form
for your space to be reserved. Upon receiving a completed reservation form
with payment the booth reservation confirmation letter and other information
will be provided to the contact person listed on the reservation form.
Exhibitors may begin
setting up after 1:00 PM on March 3
or beginning at 7:00 AM on March 4. A special door prize contest for
conference registrants will culminate in the exhibit room at the conclusion
of conference activities (approximately 3:00 PM). Exhibitors may not want to
break down their exhibits before 3:30 PM. Exhibitors are allowed to sell
items during the conference. Neither RCET-SW nor MSU are responsible for any
losses/liabilities that may occur due to this activity.
EXHIBITOR PACKAGES
New this year, RCET will
offer two levels of Patron Packages for exhibitors: Silver and Gold.
Silver Patron Package, a value
of $675 for the price of $625 includes:
Gold Patron Package, a value
of $750 for the price of $700 includes:
See Exhibitor Reservation form for
additional details. Advertisements must be received by January 19, 2009.
Tote bag inserts must be received no later than Feb. 11, 2009.
TOTE BAG INSERT
Also new this year, RCET
will accept one item to be stuffed in conference attendee tote bags.
Accepted items are:
Item must be received no
later than February 11, 2009. Please plan to send approximately 400. (Count
may vary slightly depending on registration. Please call prior to shipping
to verify count.)
PROGRAM ADVERTISEMENT
In addition to
displaying products and services, companies are encouraged to place
advertisement in the conference program. Please submit ads electronically.
Please email them to
rcet@mindspring.com
no later than January 19, 2009. Ad fees are:
Full page
- $175
Half page
- $125
Quarter page
- $75
Conference programs will
be printed on 8 ½ x 11 paper so size ads accordingly leaving a minimum of ¼”
margin on all sides. Ads that do not conform to the designated size will be
cropped or reduced to fit. The
quality of ads
containing photographs, shading, and dark backgrounds cannot be guaranteed.
Please note:
Exhibitors are solely
responsible for ad submission. To guarantee publication, please submit ad within 5 days of your booth
reservation form and payment. Ad Deadline: January 19, 2009.
REFRESHMENT BREAK SPONSORSHIP
Two refreshment breaks
are scheduled. Should your company be interested in co-sponsoring these
breaks, please indicate on the Exhibitor Reservation Form. Special
promotions and considerations will be given to break sponsors.
PRIZE
DONATIONS
Donations of vendor
products are greatly appreciated and will be solicited by RCET-SW to offer
as door prizes to attendees. Prize registration will be held in the exhibit
room throughout the day and the prize drawings will take place in the
exhibit room after the last breakout session.
CANCELLATION POLICY
Cancellation of any
portion of the exhibit contract must be made in writing to RCET-Southwest
and will be effective as of the date of receipt. If the cancellation is
received on or before February 2, 2009, the amount of refund will be 80%.
After February 2, there will be no refunds.
OPPORTUNITIES TO PRESENT
While RCET-SW strives to
involve as many classroom teachers as possible for presentations there will
be a limited number of sessions available for presentations by exhibitors.
Vendors who wish to present should return the completed presentation
proposal form along with the
reservation form and payment for exhibit space. Presentation proposal
forms must be received no later than October 25, 2008, to be
considered. Presentation proposals received without booth reservation and
payment will not be considered.
HOTEL RESERVATIONS
Exhibitors may wish to
stay at the University Plaza Hotel, located near the MSU campus. For
reservations, call 417.864.7333.
Thanks to those
exhibitors who have supported this conference in the past and welcome to new
exhibitors. For questions, contact the RCET-SW office at 417.523.5560 or
email us at
rcet@mindspring.com
. Keep track of conference developments on our web site at
www.rcet.net
.
Please retain this information for your
records.
Download the Exhibitor Reservation Form (MS Word format)
